Connects to XeroReceipt scanning for Xero
Photograph a receipt. Quenta reads it, codes it the way your business codes purchases, and posts it to Xero as a finished transaction with the image attached, ready to match the charge on your statement.
Most receipt tools hand you a document and leave the coding, the attaching and the matching to you. Quenta finishes the job.
How to scan a receipt into Xero
- 1
Connect your Xero organisation
Sign in with Xero and choose the organisation and the account the money came out of. Quenta uses your own Xero login, so it can only ever see what you can see.
- 2
Photograph the receipt
Tap the plus button and shoot. The receipt appears in your list straight away and Quenta finishes the job in the background. No connection needed at the time: captures queue on the device and upload themselves later.
- 3
Answer a question, only if there is one
If something is genuinely unclear, the receipt turns up in Review, in red, with the problem written in plain words. One answer and it posts. If nothing is unclear, you are not asked anything.
- 4
It posts to Xero
The transaction lands as an authorised spend money transaction, coded, with the receipt image attached. When the charge appears on your bank feed, its match is already waiting.
Step by step, with screenshots, in the guide to scanning a receipt, or see how it works.
A finished transaction, not a filing job
Coded the way you code
Quenta learns how your business codes purchases and applies your own category mappings to the Xero lines. Most businesses use a handful of accounts constantly, and it picks those up.
The receipt image, attached
The original photograph or PDF is attached to the Xero transaction, so the evidence lives with the record rather than in a folder somewhere else.
Item lines, but only when they add up
Where the printed items reconcile to the receipt total to the penny, Quenta posts them as named Xero lines. Where they do not, it posts the verified total instead of inventing a split it cannot prove.
VAT you can see and correct
Total, net and VAT are shown as three linked figures on every receipt, and all three are editable. A figure you type is the figure that posts.
Works with no signal
Captures are saved on the device and upload themselves when the connection comes back. Snap it in a car park and put your phone away.
Your Xero permissions still apply
Which organisations and which team receipts a person can see follows their Xero role, so you are not maintaining a second user list alongside the one you already have.
What Quenta will not do
A tool that touches your books should be clear about its limits.
- It will not invent an item split it cannot prove. If the lines do not add up to the total exactly, it posts the verified total.
- It will not guess when it is unsure. It asks one question, in plain words, and then posts.
- It will not quietly change a reconciled transaction or a locked period. Xero's reason is shown instead.
- It will not ask you to maintain a second list of users. Your Xero roles decide who sees what.
- It does not fetch bank statements or collect documents from supplier portals.
- It does not connect to QuickBooks, Sage or FreeAgent. Xero only.
Receipts and Xero, answered
How do I scan receipts into Xero?
Install Quenta, sign in with Xero, and choose the organisation and bank account the money came from. Then photograph a receipt. Quenta reads the merchant, date, currency and total, codes the transaction, and posts it to Xero with the image attached. You only get asked something when the receipt is genuinely unclear.
Does the receipt image get attached to the Xero transaction?
Yes. The original photograph or PDF is attached to the transaction in Xero, so the record and its evidence stay together.
What does Quenta create in Xero?
An authorised spend money transaction on the bank account you chose, coded to the category your business uses, with the receipt attached. Where the printed item lines reconcile to the total exactly, they are posted as named lines.
Can I send receipts in by email instead of photographing them?
Yes. Each workspace gets its own address, so emailed invoices and digital receipts can be forwarded straight in rather than photographed off a screen.
What happens with a receipt in another currency?
Quenta keeps the original amount and currency on the Xero transaction and works out what you were actually charged, so you are not asked to go and look it up. Unusual exchange rates are sanity-checked before anything posts.
Can my team use it?
Yes. Team receipts can be searched and filtered, and visibility follows each person's Xero role. Licences are per user and a spare one is claimed automatically the first time somebody captures a receipt.
Which accounting packages does Quenta work with?
Xero only. There is no QuickBooks, Sage or FreeAgent integration.
What does it cost?
There is a free plan covering 10 receipts a month. Quenta Pro is £6 per user a month, or £60 per user a year, with tax included in the price.
Stop typing receipts into Xero.
Quenta is an independent app from We UC Ltd. Xero is a trademark of Xero Limited. Quenta is not affiliated with, endorsed by or certified by Xero.