How Quenta works

Quenta is designed to make routine receipts quiet: capture once, answer only when something genuinely needs attention.

1. Quenta reads the receipt

Quenta extracts the merchant, date, total, currency, VAT details and a suggested category. The original image or PDF is retained so it can be attached to the Xero transaction.

2. Quenta applies what it has learned

The first receipt in a category may ask which Xero account to use. If you choose Remember this choice, later receipts in that category can use the same account automatically. Merchant rules can remember that a particular merchant should always use a chosen category.

VAT follows the selected Xero account’s default tax rate when the receipt supports it. Foreign-currency receipts are posted without VAT and may ask for the amount actually charged to your bank or card.

3. Quenta either posts or asks for review

High-confidence receipts with a known destination post automatically. A receipt enters Review when a field is unclear, an account mapping is missing, a currency needs confirmation, or a teammate needs an admin to choose the payment account.

4. Quenta sends it to Xero

Quenta creates an authorised spend-money transaction, attaches the receipt, and records an audit trail. Submitted receipts link directly to Xero. Uploads and posting are protected against accidental duplicates, and temporary failures are retried.

Receipt statuses